IQ Enterprise

IQ Enterprise is a complete solution which adds the benefi ts of an
enterprise wide system to your business at a cost that can be said to
have the best cost/performance benefi t for a truly integrated system.
The ability to enhance speed and streamline all the steps from
invoicing through to the recording of payments, helps ensure customer
satisfaction. Integration to the general ledger is seamless and your
ability to create unique transaction types is a feature that extends
fl exibility. Defi ne an unlimited number of companies with different
suppliers and apply their unique processing options to your business
for ease of capturing.
Provide your company with complete fi nancial reporting and streamline
critical control processes within your business environment. Advance
your competitive edge with fl exible categorisation of general ledger
accounts by defi ning unlimited branches, departments and groups
needed for reporting. Consolidated fi nancial statements as well as
reporting on a specifi c part of an organisation, give comprehensive
views of performance.
An integrated Cashbook improves effi ciency and accuracy when
capturing bank transactions. Accounts Payable and Accounts Receivable
integration simplifi es your cash management process by allowing
processing of A/P payments or A/R receipts directly in your Cashbook
with the resulting entries being made in debtor or creditor accounts.
Tracking costs and sales history with graphic sales representation
puts you in position to decide on appropriate stock levels for different
periods. Full stock audit tracking has never been easier and at the
click of a button detailed drill down information is available, including
detailed general ledger transactions.
Multiple prices, companies and multiple warehouses and bins all add
functionality, which make stock locations easy to manage. Effectively
manage the purchasing process by utilising the Purchase Orders
module and streamline the goods receiving process. Managing stock
and optimising inventory levels are made simple with reporting that
considers stock which is already on order from suppliers.
Company consolidation is a dynamic function and once set-up will
enable a single view of the entire organisation at Financial Statement
level or General Ledger enquiry level. Drilling down to branch level is
possible by expanding a single account, which then gives the break
down of the posting on the selected account from various branches. A
further ledger departmental breakdown is available by continuing with
the account expansion.
Multiple currencies allow your company to be competitive in a global
economy. Currencies are created and Customers and Suppliers
are maintained against their own currency. All the documentation
up to and including the Invoices are generated using their currency
automatically, alleviating the need for time consuming conversions.
Customers and Suppliers accounts can be re-valued when exchange
fl uctuations occur and the ledger postings for foreign currency gain/
loss are automatically handled.
Sales Orders allow control over your inventory quantities and
customer orders, giving vital information regarding the fulfi llment of
orders and customer reporting. Partially completed sales orders are
maintained within the module and the ability to convert sales orders
into invoices with a single button will enhance effi ciency and eliminate
costly errors.
Utilising Bills of Quantity allows the defi nition of relationships in
the manufacturing process between a manufactured item and the
components required to produce these completed and partially
completed items. The ability to assign specifi c mark-ups on average
or latest cost also means that your BOQ system takes care of
maintaining profi tability. Selling prices can therefore automatically
adjust when costing of manufactured items change.
Size: 208mm x 288mm
DEBTORS
• User defi ned sort order
• Colour allocation for aged accounts
• Debtor groups defi ned by user
• Delivery routes
• E-mail documents to debtors
• Normal VAT or Exempt Vat client defi nition
• Group account defi nition
• Debtor specifi c interest rate
• One button interest charging
• Allocation of specifi c selling price level to customer
• Multiple delivery addresses per customer
• Processing of payments made easy through receipts
• Online journals or batch processing options
• Easily allocate payments
• Filtering of customer data
• Powerful enquiries feature and drill down to transactions
• View source document and general ledger audit from enquiries
• View graphs for debtors to determine profi tability
• Various age analysis reports including graphs
• Date driven Statements
• Open Item or Balance Brought forward Statements
• Recurring charges for selected debtors
• Label printing option
• Powerful, integrated e-mail marketing
• Credit control facilities
• Automatic debtor aging (no month ends)
• Export to Excel, CSV, Text or HTML
• Option to close debtor period
CREDITORS
• User defi ned sort order
• Colour allocation for various aged accounts
• Creditor groups defi ned by user
• E-mail Suppliers
• Normal VAT client or Exempt Vat Client defi nition
• Flexible transaction types for any journal entries
• Group account defi nition for group Advice notes
• Online journals or batch processing options
• Easily allocate payments
• Filtering of creditors data
• Powerful enquiries features and drill down to transactions
• View source document and general ledger audit from transactions
• Various age analysis reports and graphs
• Date driven Advice notes
• Open Item or Balance Brought forward Advice notes
• Reconciliation and payment from specifi ed bank account
• Automatic creditors ageing
• Export to Excel, CSV, Text or HTML
• Graphic analysis of creditor accounts
• Easy payments and reconciliation of accounts
• Creditor label printing
• Advanced creditor audit trails
GENERAL LEDGER
• Integrated general ledger
• Specifi cation of ledger branch, department and reporting group per
ledger account
• Multiple-batch journal processing
• Save and load recurring batches in journals or cashbook
• Integrated cashbook with multiple batches
• Powerful enquiries with drill-down for transaction viewing
• View graphs and fi gures for previous year, current year, year to date and
budgeted amounts
• Export to Excel, CSV, Text and HTML
• Advanced fi ltering engine
• Integrated spreadsheet for user defi nable general ledger reporting
• Date driven entries for journal and cashbook postings
• Default chart of accounts
• Auto VAT allocation when processing journals and cashbook
• Powerful VAT reporting and printing directly to VAT 201
• Bank reconciliation by user defi ned sort order
• Budgets with comparative reporting for Financial Statements
• Integrated Assets Register with depreciation and accumulated
depreciation functions to user defi ned ledger accounts
• Reporting for any previous period with comparative Income Statement
and Balance Sheet reports
• Comprehensive General Ledger Audit tracking
• Print Cashbook report for any specifi ed period
• Cashfl ow analysis reporting for specifi ed period
CASHBOOK
• Multiple batch processing
• Transaction line notes for ledger accounts
• Save a recurring batch to alleviate recapture
• Load multiple recurring batches
• Split entries over various ledger accounts
• Unlimited number of bank accounts
• Reconcile any account specifi ed as a bank account
• Show all outstanding entries or entries for selected month
• Transaction highlighted for easy viewing
INVENTORY
• Up to 15 character stock codes
• Barcode fi eld
• Stock Item or Non-Stock Item categorization
• Department setup for stock items
• Group setup for stock items
• Item on hold facility
• Specify if discount is allowed on a stock item
• Cascading items setup
• Specify up to 5 selling prices per item
• Load an image of any stock item
• Re-order level and re-order quantity for each stock item
• Regular supplier link with suppliers stock code
• Variable weighted stock items facilities
• Sort by code, barcode, description, department or supplier code
• Price maintenance by single item or group of fi ltered items
• Price maintenance by selling price, mark-up on cost, GP% or percentage
change of price
• Maintain mark-up on average cost or latest cost
• Select preferred fi elds to view on data grid and save those options
• Filtering of stock data through advanced SQL engine
• Drill down enquiries to view transactions on an item
• View audit trails for any transaction
• Export to Excel, CSV, Text or HTML
• View sales history per item
• Integrated processing of Invoices, Credit Notes, Goods Receiving,
Returned Goods, Purchase Orders, Sales Orders, Job Cards
• Integrated quotes, recall quotes and invoicing of quotes
• Maintain multiple stock locations
• Maintain serial numbers and history of serial numbers
• Comprehensive stock reporting and customisation of standard reports
• Customisation of stationery
• Stock takes using complete stock list, stock department or location
QUOTES
• Create a Quote inclusive or exclusive of VAT
• Flexible Quote layout can be user defi ned
• Amend Quotes
• Invoice directly from a Quote
• Report on outstanding Quotes
SALES ORDERS
• Create an Order Including or Excluding VAT
• Rep number allocation to an order via the customer default rep
• Picking date of a Sales Order for reporting purposes and invoicing
• User defi ned sort order by customer account, document, date and order
number
• Partially deliver an order and place remaining quantities on back order
• Customise reports and advanced fi ltering engine
• Edit existing orders
• Invoice directly from the sales order to eliminate recapturing
• Easily check stock that is on sales order through enquiries

PURCHASE ORDERS
• Create an Order Including or Excluding VAT
• Arrival date of a Purchase Order for reporting
• User defi ned sort order by customer account, document, date & order number
• Partially accept an order and place remaining quantities on back order
• Customise reports and advanced fi ltering engine
• Do a Goods Received Voucher directly from the purchase order to
eliminate recapturing
• Easily check stock that is on purchase order through enquiries
• Edit existing orders
CONTRACT PRICING
• Contract pricing set per customer per stock item,
• Per customer per stock department,
• Per customer group per stock item,
• Per customer group per stock department
• Specify starting and ending dates for contracts
JOB CARDS
• Specify an expected date of completion
• Fault description can be edited
• Job description can be edited during course of Job card
• Add a long description or narrative to the Job card
• User defi ned sort order by account number, document, date & order number
• Standard reports are customisable
• Advanced SQL fi ltering engine
• Edit job card items during the course of the job
• Invoice directly from a Job card to eliminate recapturing
• Multiple invoice layouts when fi nalising the Job card
BILLS OF QUANTITY
• Maintain mark-up on average cost or latest cost
• Cascading manufacturing
• Serial number control of manufactured items
• Unlimited component item specifi cation in a BOQ
• Manufacture and Disassembly function
• Edit an existing Bill
POINT OF SALE
• Stock, General Ledger, Accounts Receivable integration
• Interface with barcode scanners, programmable keyboards, pole
displays, cash drawers and other industry hardware
• Accept multiple currencies
• Real-time or batch updating of stock and general ledger
• Monitor any till remotely
• Scalable for growth of retail operations
• Scan a stock items own barcode or let the system generate barcodes
• Tender Cash, Credit Cards, Account, EFT, Vouchers & user defi ned options
• Sell variable weighted stock items
• Sell from specifi c inventory location
• Suspend and resume sales functionality
• Credit sales to debtor or cash sale to debtor
• Caters for both 40 column slip or full invoice layouts
• Supervisor logon function
• Filter and query data and stored sales slips
• Price lookup and sales history of stock items
• Petty cash in or out with reporting on petty cash movement
• Transfers in or out of tills (drop safe procedures etc.)
• Laybye and laybye maintenance with advanced reporting
• Change shifts and cash-up specifi c terminal and shift
• Discount, Petty Cash, Refund and Void Sale/Line reports
• Account and Cash refunds
• Account payments on any till where option is allowed
• Administrator defi ned screen for each user
• Loyalty cards and reports
• Promotion setup for specifi ed dates & specifi ed times during the day of trading
• Specify maximum selling price variance and maximum discounts allowed
• Administrator defi ned password setup and function limitations on users
• Completely user defi nable reporting functionality
• Vat and GST compliant
• Customise tender type setup to post to assigned general ledger account.